Teacher and School Support Staff COVID-19 Grant Program

  • As part of the 2020-2021 budget, the State of Michigan included a payment to eligible teachers and school support staff for additional work or expenses incurred related to COVID-19 during the Spring of 2020. This is not the District Hazard Pay which was negotiated with each union. 

    The program was created by Public Act 166 of 2020 to recognize the additional time classroom teachers and school support staff spent outside of normal working hours and additional costs incurred or experienced to provide a continuity of learning during the period of school closure in 2019-2020 due to the COVID-19 pandemic.  

    Timeline 

    • November 9: Eligible staff will receive email and link to complete certification survey 
    • December 4: Deadline for staff to complete certification survey and the deadline for any staff to submit an appeal if they were not eligible 
    • December 16: District will submit information to Treasury Department 
    • February: Treasury will issue payments to employees 

Eligibility

  • The COVID-19 Grant eligibility criteria were established by the State of Michigan. The district did not have any input on establishing nor does it have an ability to modify the criteria outlined below: 

    • Employed by the District in an eligible job classification in a full or part time role during the 2019-2020 school year. 
    • Employed by the District at the time of eligibility submission. 
    • A K-12 full-time or part-time teacher with an assigned class who provided continuity of learning to students during the 2019-2020 period of school closure that resulted from COVID-19. For the purposes of this section, classroom teacher does not include substitute teachers, para-professionals, support staff, or administrators. 
    • A K-12 full-time or part-time para-professional, aide, or non-instructional staff, according to the registry of educational personnel, who provided services to students during the 2019-2020 period of school closure that resulted from COVID-19. School support staff does not include substitute teachers or classroom teachers. 
    • Master Teachers are eligible for .5 FTE for Classroom Teachers and .5 FTE for Support Staff. You will need to submit two certifications one for each role.  

    Certifications 

    Eligible staff must complete certifications indicating that they met the eligibility requires and completed additional work or incurred additional expenses. Below are the certifications that each staff member must attest to in order to be eligible for the payment. 

    Classroom Teacher Certifications 

    • Prior to the issuance of Executive Order 2020-35 on April 2, 2020, I performed at least 75% of my standard instructional workload in a brick and mortar classroom at a district  
    • After issuance of Executive Order 2020-35 on April 2, 2020, I developed tools and methods to deliver distance learning, take home packets, or other methods described in the district continuity of learning plan  
    • I worked additional time spent outside of normal working hours, experienced hazardous conditions, or incurred additional costs related to ensuring students could effectively participate in the school’s continuity of learning plan 

    School Support Staff Eligibility 

    • Prior to the issuance of Executive Order 2020-35 on April 2, 2020, I performed at least 75% of my workload in a brick and mortar school building at a district  
    • I worked additional time spent outside of normal working hours, experienced hazardous conditions, or incurred additional costs related to ensuring students could effectively participate in the school’s continuity of learning plan 

    Note: Only K-12 classroom teachers and school support staff supporting K-12 teachers are eligible. Pre-K staff, Adult Education staff, and staff at our ESE centers who are serving non-K-12 students are not eligible. 

     

Certification & Payment Process

  • 1. On November 9theligible staff members will receive an email from the District. 

    2. Staff will complete the Classroom Teacher or School Support Staff COVID-19 Grants Certification form. The link is personalized to each person, so you may not forward it. 

    3. Staff have until December 4 to complete the digital certification.  The District will only accept digital certification forms through the survey link providedLate submissions will not be accepted nor will paper, or emailed submissions be accepted.

    4. The District will verify all submission and submit to the Department of Treasury by December 16, 2020. 

    5. Treasury Department will then process payments to eligible staff. At this time, we do not know when the state will issue those payments. 

    Appeals Process 

    Employees who did not receive the eligibility email and believe they met the criteria may submit a written appeal, by completing this surveyAppeals must be submitted via the following survey link by December 4th 

    If the District had personnel email addresses for former staff, you would have received an email indicating your eligibility for the state COVID-19 payments.  If you did not receive an email it may be because we did not have your current email on file, please complete the Appeals survey. 

    The following job classifications are not eligible based on the state’s criteria.  

    • Teachers and Support Staff working with students in Pre-K or younger (including ECDD and GSRP) 
    • Adult Education Classroom Teachers and Support Staff 
    • Classroom Teachers and Support Staff working at Charles Drew or Early Intervention Center 
    • District Teachers and Support staff that were not assigned at least 75% of the time at a District building 

    Please do not send an appeal, the state set the eligibility criteria. The District did not determine eligibility and cannot change the criteria. 

Frequently Asked Questions

  • 1. I worked in another school District last year, am I eligible? 

    You will need to contact the school district that employed you during the 2019-2020 school year to request the certification form. Your former school district is responsible for certifying your eligibility and submitting your information to the state.  

    2. I worked in Pre-K, Adult Education, at Charles Drew or Early Intervention Center am I eligible? 

    No, the program specifically says only classroom teachers and school support staff who supported K-12 teachers are eligible. 

    3. I was an EDCC ESE teacher (staff member) am I eligible? 

    No, only staff who work with K-12 students were eligible. 

    4. I was a day to day substitute or long-term substitute, am I eligible? 

    No, day to day and long-term substitutes are not eligible. 

     5. was hired mid-year, or I was promoted into an eligible position mid-year, am I eligible? 

    Your eligibility is based on the position you had with the District on April 2, 2020, if you were in an eligible job classification and you met the other requirements you are eligible. 

     6. Will the payment be part of my bi-weekly paycheck? 

    No, the payment will be paid directly to eligible staff by the Department of Treasury. 

     7. When will I receive the payment? 

    The Treasury department will mail the funds directly to teachers on or about February 25, 2021. Upon confirmation of eligibility and submission to the state, the District cannot provide any additional support to employees regarding payment timelines or lost payments. 

     8. I have moved and need to update my address for the check to be mailed. 

    If you move after you submit your certification form, you will need to contact the Department of TreasuryTSSC19Grants@michigan.gov or call 517-241-6000. 

     9. I have not received my check, who do I contact. 

    You will need to contact the Department of Treasury, TSSC19Grants@michigan.gov or call 517-241-6000. 

     10. I was a contractor for the District, am I eligible? 

    No, you had to be employed by the District to be eligible.