Student Records and Transcripts

  • Welcome! The Student Records Department provides transcripts, education verifications and duplicate diplomas to former students. Transcripts and education verifications are often requested to pursue higher education, employment opportunities and to establish personal identification. As a result, these types of requests are prioritized over duplicate diploma requests as diplomas are primarily for nostalgic purposes. 

     

    How Do I Transfer My Student Out of the District?

    If you are a current K-12 family who has decided to the District, there is no need to request a record. The new school must initiate an out-of-district transfer request by sending a transfer request form to the current school of attendance. Once this request is received, the permanent academic file for your student will be sent to the new school. Original records are not provided directly to parents.

     

    If you are a K-12 school/district, please submit an out-of-district transfer request to the student's current or last school of attendance. Once this request is received, the permanent academic file for the student will be sent to you. Click here to review our school directory. 

     

    Current High School Students

    If you are a current high school student who is applying to college or a vocational program, please see your Counselor or College Transition Advisor for assistance. High school students may request transcripts via their school's Parchment Storefront. Requests submitted will be fulfilled within 3 to 4 business days.

     

    Recent Graduates

    If you graduated or left high school in the last two years, you may request your transcript via your school's Parchment Storefront. Requests submitted will be fulfilled within 3 to 4 business days. 

     

    Alumni - Graduated Two or More Years Ago

    If you graduated two or more years ago, you may submit a records request to the Student Records Department by selecting the record type below and completing the short online form. The District is required to archive records for sixty years in accordance with the Michigan Department of Education Retention Schedule. If you graduated/attended the District more than sixty years ago, unfortunately, we will be unable to provide you with a copy of your record.

     

      

     
     
     
     
     
     

    Record Request Type 

     
     
     
     

    Description 

     
     
     
     
     
     

    A validation of graduation status only provided to employers and educational institutions directly 

     
     
     
     
     
     

    The official academic record for current and former DPSCD/DPS  students 

     
     
     
     
     
     

    A reprint of the original diploma provided upon completion of high school requirements 

     
     
     
     
     
     

    A request for adult education program documentation 

     
     
     
     
     
     

    A request for special education documentation for a current or former student 

     

    Please refer to the How Long Will It Take To Receive a Record section for processing timeline information to complete your request.

    GED Completion

    If you have completed the requirements to receive your GED, please visit GED.com to access your record.

     

    Subpoenas and Legal Requests

    Subpoenas and legal requests may be submitted by visiting the Office of the General Counsel webpage.

     

    Is It Possible That My Record Is Not Available?

    Over the years, the District has experienced facility issues such as fires, floods, asbestos contamination, and significant disruptions to regular operations at some current and former school locations. Unfortunately, some of these events have resulted in lost or destroyed records. Though we will make every effort to locate your record, if you attended a school that was impacted by such an event, we may not be able to fulfill your request. In such situations, you will receive a communication from the Student Records Department explaining this situation.

     

    The District is required to archive records for sixty years in accordance with the Michigan Department of Retention Schedule. If you graduated/attended the District more than sixty years ago, unfortunately, we will be unable to provide you with a copy of your record.

     

    How Long Will It Take to Receive a Record ?

    The Student Records team is dedicated to fulfilling your request as quickly as possible. Currently, our storage spaces, across two locations, hold approximately 1.6 million files. Due to the number of records stored and varied formats that exist for certain time periods, some record requests, specifically records from 1982-1962, may take additional time to research and fulfill as they require manual search and retrieval.

     

    The Student Records Department does not process record requests on weekends, holidays, and during District periods of closure. Mail requests require an additional 14 days for processing. Please see our Academic Calendar for more information on periods of District closures.

     

    How Do I Check the Status of My Request?

    If the published processing timeline for your record has been exceeded, you may inquire about the status in the following ways:

    • Phone: Contact our Customer Care & IT Support team Mondays through Fridays from 7a.m. until 5 p.m. at (313) 240-4377. This team can provide you with status updates and manage escalations.
    • Email: Contact the Student Records Department at student.records@detroitk12.org. Due to the volume of records requests and messages received daily, immediate responses are not available.

     

    What Forms of Identification Are Acceptable?

    When submitting your request online,  you must upload a clear copy of your current identification to obtain a copy of your student records. The following documents are accepted:

    • Driver's License
    • State I.D.
    • Passport
    • Birth Certificate
    • Court Documents
    • Utility Bills
    • Medical Records
    • Insurance Documents
    • Mail with Identifying Names and Addresses

     

     

     

     

Contact Information