Detroit Public Schools Community District

Transfer of a Student with a Disability Enrollment Process

1. If a student meets the criteria to enroll in DPSCD the Membership Secretary 

1. 1. Students not eligible for enrollment  
   2. Non-Resident students in the following programs  
   3. Early Childhood 
   4. Mild Cognitive Impaired (Except Highland Park Grades 9-12 for the reminder of the 24-25 SY)   
   5. Non -Resident ACT 18 Students without approval from Executive Director  

2. ALL ACT 18 Enrollments for the following districts will be processed by the ESE Enrollment Office/Enrollment Specialist 

3. Qualifying Districts with approval 

1. 1. Hamtramck Schools​ 
   2. Harper ​Woods  
   3. Grosse Pointe  
   4. Highland Park ​ 
   5. Dearborn 

4. ACT 18 Enrollments for the following district procedure: 

1. 1. Catchment District Liaison submit request to Executive Director for ACT 18 
   2. Executive Director for Act 18 forwards approval or denial to ESE Enrollment Office 
   3. ESE Enrollment Specialist will transfer student into appropriate school 
   4. ESE Enrollment Specialist will communicate:  

1. 1. 1. Via email to Receiving School  

1. 1. 1. Via phone/Email to Parent  

1. 1. 1. Via Email Sending district   

5. On the date of enrollment, the Receiving School will: 

1. 1. Membership Secretary will Enroll the student  
   2. Membership Secretary will Complete the Transfer of a Student with a Disability Form in PSSP 
   3. ESE Lead teacher or Designee will complete the Notification of an Out of District Transfer of Student with Disability Part B ESE Enrollment and send to the Membership Secretary 
   4. Membership Secretary will email the Transfer of a Student with a Disability Form in PSSP and Out of District Transfer of Student with Disability Part B ESE Enrollment to ese.specialprograms@detroitk12.org 

6. Membership Secretary will inform all other non-residents to enroll with resident district  

7. Membership Secretary will Assist parents in completing the Enrollment Packet  

8. Membership Secretary will complete the ESE Intake Form  

9. Membership Secretary will complete record request and document (FLAG: Documentation PSSIS 

9. 1. Please refer to the attached Records Request Document(add link to external hub)

• • • Membership secretary will complete the Records Request on the date of enrollment Staff make records request immediately upon enrollment
    • Staff follow up within 1 week if records not received
    • Staff follow up again on a weekly basis if records not received
    • After 30 days, refer to SBET

1. 1. All attempts will be dated and documented in the contact log 

10. Membership Secretary will Forward IEP to ESE Lead Teacher upon receipt 

11. Membership Secretary will Complete ESE Enrollment in PowerSchool Student Information System (PSSIS) 

1. 1. ACT 18 Non-Resident students with approval -resident district must be identified in PSSIS as the District of Residence  
   2. Verify if the “Lives With box is checked in SIS under contact management 
   3. Check the box student has an Individualized Education Plan (Under Enrollment Forms) 

12. Membership Secretary will Request Unique Identification Code (UIC) 

13. ESE Lead Teacher or Designee will Import Student into PowerSchool Special Program (PSSP) 

14. ESE Lead Teacher or Designee will Upload ESE documents into PSSP 

15. ESE Lead Teacher or Designee will Generate and complete the Transfer of a Student with a Disability in (PSSP) 

16. ESE Lead Teacher in consultation with the parent offer FAPE immediately upon receiving the IEP.
• See special circumstances if IEP/records are not available

17. ESE Lead Teacher or Designee will send the Out of District Transfer of a Student with Disability Part B ESE Intake form to esespecial.programs@detroitk12.org 

18. ESE Lead Teacher or Designee will Process one time consent and parent notification  

19. ESE Lead Teacher or Designee Obtain Signature for FAPE and One Time Consent 

Special Circumstances 

20. We have knowledge that a scholar is eligible for programs and services, but we do not have the documentation 

• • Membership Secretary will Complete record request and document attempts
    • See Records Request guidance for procedures (add link to external hub)

1. 1. Membership Secretary will reach out to Data Assessment Accountability Coordinator to obtain the following information from MSDS: 

1. 1. 1. Most Recent IEP Date 

1. 1. 1. Programs and Services 

1. 1. 1. Initial IEP Components 

1. 1. Membership Secretary will inform ESE Lead Teacher or Designee that the records have not been received  

1. 1. ESE Lead teacher or Designee will 

1. 1. 1. If the records received a timely complete Transfer of a Student with a Disability Form in PSSP 

1. 1. 1. Records were not received and there is no available ESE data, refer the student to the School Based Evaluation Team 

21. The comparable program is capped or not in the enrollment school 

1. 1. Membership Secretary will enroll student  

1. 1. ESE Lead Teacher or Designee will Complete Transfer of a Student with a Disability form in PSSP 

1. 1. Program Start Date: upon completion of Transfer B. 

1. 1. ESE Lead teacher or Designee will send email: email as Subject: URGENT and forward the ESE Intake Form and Notification of Out of District Transfer of Student with Disability Part B to the ESE Enrollment Office  esespecial.programs@detroitk12.org   

1. 1. ESE enrollment specialist will complete the following: 

1. 1. 1. Transfer the student into the new school that has the required program 

1. 1. 1. Contact the parent via email/phone to inform them of the new school and facilitate communication with transportation  

1. 1. 1.   ESE Enrollment Specialist will Forward enrollment packet to new school  

22. Process of Re-enrolling a DPSCD student (This is not a Transfer of a Student with a Disability): 

      The following will take place on the date of enrollment: 

1. 1. The School Membership Secretary will determine if the student never attended another school since attending DPSCD  

1. 1. If the IEP is current, the Membership Secretary will complete ESE Intake Form; Membership Secretary will email ESE Intake Form esespecial.programs@detroitk12.org 

1. 1. IEP is expired or the program is no longer applicable, the Membership Secretary will complete the ESE Intake form and email to esespecial.programs@detroitk12.org and  

1. 1. ESE lead teacher or Designee will assign case manager, the case manager will complete an IEP within 5 school days 

23. Documenting Transportation for Non-Resident Act 18 Programs 

1. 1. When a non-residential student enrolls in an ACT 18 Program, the student’s LEA/PSA is responsible for the provision of specialized transportation services. 

ESE Records Request Process

IMPORTANT: The process of requesting records should be expedited if the student arrives to enroll at your school without a copy of the IEP so that we adhere to the timeline of offering FAPE

Complete the following steps when requesting records for a student that enrolls from out of district:

1. Attempt to obtain a copy of the most recent IEP from the parent/guardian upon enrollment

    Follow the Records Request Process

• Staff make records request immediately upon enrollment
• Staff follow-up within 1 week if records not received
• Staff follow-up again on a weekly basis if records not received
• After 30 days, refer to SBET

2. If a parent states, the student enrolling has an IEP, but they don’t have the document:
   1. See special circumstances(add link to external hub) if IEP records are not available (refer to Transfer of a Student with a Disability Enrollment Process document)
3. Email the previous school of attendance to request records using the district ESE Document Request form.

• • CC: the ESE Lead Teacher on all email communication
  • Follow-up one week later if no records received

4. Make follow-up phone calls as needed to request records from the previous school of attendance

• • Document calls in the contact log

Requested Documents include:

• • Initial or Annual (most recent) IEP
  • Psychological Testing Results
  • MET/ER for Eligibility
  • Re-Evaluation IEP (most recent)
  • Signature Pages
  • Placement Consent/Consent for Services
  • Pertinent Medical Information
  • RTI/SST Data
  • 504 Plan

5. If the records are not received within 30 school days, the student should be referred to the SBET team.